A PM schedule thatfits on one screen.
Every machine, every recurring task, and the two dates that matter: last done and next due. Sort by one column and Monday plans itself.
Free · No email required · Works in Google Sheets
| A | B | C | D | E | F | G | H | |
|---|---|---|---|---|---|---|---|---|
| 1 | Equipment | ID | Task | Interval | Last done | Next due | Assigned to | Status |
| 2 | Bandsaw #2 | AST-0192 | Blade replacement | 90 days | 2026-07-10 | 2026-10-08 | D. Okafor | scheduled |
| 3 | Air Compressor 3 | AST-0141 | Filter change | 30 days | 2026-06-28 | 2026-07-28 | M. Alvarez | due soon |
| 4 | Forklift 7 | AST-0033 | Hydraulic inspection | 180 days | 2026-01-02 | 2026-07-02 | Vendor | overdue |
| 5 |
What's in the template.
How to use it well.
List tasks, not machines
A machine with three recurring tasks gets three rows. Granularity is what makes it schedulable.
Sort by next-due weekly
The top of the sheet is Monday's maintenance plan. Work down until the week runs out.
Update two cells per completion
Last done and next due. If updating them lapses, the schedule is fiction within a month.
When the spreadsheet becomes the problem.
A spreadsheet schedule needs a human to sort it, read it, and believe it. Software computes next-due automatically, escalates overdue, and writes the log entry when the work completes.
See TrackFinch maintenance management softwareFrequently asked questions
What intervals should I use?
Start with the manual's recommendation, then adjust to your duty cycle. Hour-based intervals beat calendar ones for machines with wildly variable use — see our guide to preventive maintenance.
How is this different from the maintenance log?
The schedule looks forward (what's due); the log looks back (what happened). You need both — this template is the forward half, and pairs with our maintenance log template.
Can TrackFinch import this?
Yes — equipment and schedules land via CSV, and next-due starts computing itself from day one.
Runs on the same ledger.
Everything in TrackFinch shares one source of truth — start anywhere, the rest is already connected.
Or skip the spreadsheet era entirely.
Import this exact format into TrackFinch and the sheet becomes a live system. Free for 14 days.
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