Asset tracking software for your shop's tools and equipment
TrackFinch is asset tracking software for the tools, machines and test gear on your floor. Know what you own, where it is, who has it and when it's due for service, from the phone in your pocket.
- Free for the whole team
- No card
- Your phone is the scanner
Sound familiar?
When "it's around here somewhere" costs you a morning
Nobody loses tools on purpose. Gear walks out to a job, a truck or the next bay, and the only record of where it went is somebody's memory. Here are 3 examples of what that costs a small shop.
Example 1
20 minlost before the job starts
The laser level hunt
A job is waiting on the laser level. 3 people check the crib, the office and 2 trucks. 20 minutes later it turns up in the truck that left at 7.
Example 2
$400 × 2for one tool you already own
The second impact driver
Nobody can find the $400 impact driver and the job can't wait, so you buy another. A month later the first one turns up under a seat in Truck 3. Now you own 2.
Example 3
6 weekspast due, found the week of the audit
The torque wrench nobody flagged
A customer audit is next week. Someone pulls the torque wrench and the calibration date passed 6 weeks ago. Nobody's calendar said a word, and now you're chasing a lab slot.
In fairness to the spreadsheet
It's free, everyone knows how to use it, and for a while it works. The trouble isn't the sheet. It's that nobody updates it from the tailgate of a truck.
Works fine for
- About 30 things
- About 3 people
- Gear that stays in the building
Breaks when
- Gear goes out to jobs, trucks and home for the weekend
- The person holding it is nowhere near the sheet
- Service dates live in a column nobody opens
The fix isn't a bigger sheet. It's asset tracking software that updates at the tool: scan its label with the phone in your pocket, and the record changes as it walks out the door.
Who it's for
Built for the things on your floor, not the laptops in the office
A lot of what you'll find when you search is made for the IT department: laptops, logins and licence seats. TrackFinch is equipment tracking software for the gear your crew picks up, plugs in, drives and signs out. If you can stick a label on it, you can track it.
Tracking laptops and software?
Straight answer: for laptops, software licences and finding devices on your network, an IT asset tool fits better. TrackFinch doesn't scan your network or count licence seats.
If your list has a torque wrench on it, you're in the right place.Start free
Hand and power tools
Drills, impact drivers, grinders, laser levels. Scan the label, check it out to whoever is taking it, and see who has it.
In usedue back Fri
Machines
Mills, lathes, compressors, the forklift. Log the hours and set a service interval, so the next service is already on the calendar. The jobs that run through them get their own list: tracking jobs across the shop floor.
Serviceevery 90 days
Vehicles and trailers
Trucks, trailers, the skid steer. Log the miles and keep insurance dates on the record. Location is what you type, so there's no GPS box to fit.
LocationTruck 3
Test and measurement gear
Multimeters, calipers, gauges, torque wrenches. Each one carries its calibration due date, and the app flags it before it lapses.
Calibrationdue in 14 days
Kits that travel together
The inspection case, the threader and its dies, the job box. The whole kit checks out and comes back in as one.
Kitchecks out together
Leased gear
Mark it leased and add the lease end date, so what has to go back isn't buried in someone's inbox.
Leasedlease end on file
What the crew actually does
Scan it, take it, and it's on the record
Equipment checkout software is only worth it if the crew uses it, and nobody will if signing out a drill takes longer than walking off with it. In TrackFinch it's a scan and a tap on the phone they already carry. Here's the deal: anyone who scans signs in once on their phone, with an email and password or Google. Anyone who'd rather not have a login gets added as a person, and a lead checks gear out to them. Step through it.
Step 1 of 5
Open Scan & go and point the camera at the label
TrackFinch opens in your phone's browser at app.trackfinch.com, so there's no app to install. Tap Scan & go, then Scan a tag, and hold the camera over the label (or just point the phone's own camera at it). That's QR code asset tracking without a handheld scanner or RFID tags, and the scanner reads standard barcodes too.
Step 2 of 5
The asset's card opens
You see what it is, its ID, where it lives and whether it's free. If someone already has it, the card says who and when it's due back, so nobody walks the shop asking.
Step 3 of 5
Take it with one tap, or sign for it
Taking it yourself? Tap Check out to me and it's on you for a week. Want a signature or another due date? Open the full checkout, pick who's taking it, and they sign on the screen. A lead can check gear out to a crew member with no login, and a kit goes out as one.
Step 4 of 5
Late gear gets its own tab and a bell alert
Miss the due date and it moves to the Overdue tab on Checkouts, in red, next to the name of who has it. The bell in TrackFinch flags it once a day until it's back, for you and for the borrower if they have a login.
Step 5 of 5
Bring it back: the same scan, plus its condition
Scan the label, pick how it came back (excellent, good, fair or poor) and tap Check in. It's available again, and the return goes on its record with the condition. A kit checks back in as one too.
On the record
Laser level · SHOP-000057
Nothing written yet. The record starts when it goes out.
- out
Mon, Oct 19 · 7:41 am
Checked out to Apprentice (no login), due back Fri 5:00 pm. Condition good. Signed on screen.
- overdue
Sat, Oct 24
On the Overdue tab. Bell alert in TrackFinch, repeated daily until it's back.
- returned
Mon, Oct 26 · 7:15 am
Checked in, condition good. Available again.
That's the whole routine, and it's free for the whole team. Start free
The asset file
Every asset keeps its own file
One page for each thing you own, with everything about it in one place: an asset ID with your own prefix, the serial, what you paid and when, the warranty, and the lease end date if it's leased. When someone asks what it's worth or when it was last serviced, you open the file, not the filing cabinet.
Forklift, 5,000 lbAvailable
SHOP-000031 · SN A4N7C21877 · Material handling · Receiving dock
- Purchase price
- $36,000
- Jan 9, 2023
- Current value
- $17,150
- book value today
- Meter
- 3,486
- hours
- Insured value
- $24,000
- to Jan 31, 2027
Details
- Asset ID
- SHOP-000031
- Category
- Material handling
- Serial number
- A4N7C21877
- Purchased
- Jan 9, 2023
- Purchase price
- $36,000
- Warranty expiry
- Jan 9, 2027
- Ownership
- Owned
- Depreciate (yrs)
- 6
- Salvage value
- $6,000
- Insurer
- Your insurer
- Policy number
- IM-2210473
- Insured value
- $24,000
- Insurance expiry
- Jan 31, 2027
- Next calibration
- Mar 3, 2027
Depreciation schedule
Usage
Attachments
- Operator manual.pdf6.2 MB
- Scale calibration certificate.pdf312 kB
Checkouts and service
- Next service scheduledDec 31
- Checked out to Day shift leadOct 16
- Routine service completedOct 2
- Checked out to Yard crewSep 24
- Inspection completedAug 14
For the insurer
The serial, insurer, policy number and insured value are on the file, and the bell in TrackFinch flags the policy 30 days before it expires. Export the asset register as a CSV, with the ID, serial, location, condition and value of every asset, and send your insurer the whole list at once.
For the accountant
Enter the purchase price, date, salvage value and years, and the file lays out a straight-line depreciation schedule, year by year. Its book value today is worked out for you, and the dashboard totals the current value of everything you own.
For resale and repairs
Meter hours, the manual, the calibration certificate and every checkout and service stay with the asset. A buyer gets a real history, and the tech on the phone gets the hours and the last service without you digging.
Start with the most expensive thing on your floor.Start free
Service and calibration
Service and calibration dates that show up before they’re late
Give each asset its own service interval: every 30, 60 or 90 days, every 6 months or once a year. When you mark the service done, TrackFinch books the next one from that day. Nobody has to remember to put it back on the calendar.
What rings the bell, and when
Checked once a day, for every asset.
- Service due7 days aheadand again once it’s overdue
- Calibration due14 days aheadand again once it’s overdue
- Warranty ending30 days ahead
- Insurance expiring30 days ahead
- Checkout overduePast due backthe borrower gets it too
Alerts go to the owners and admins on your team.
Calibration lives on the gauge
Each torque wrench, caliper and meter carries its own calibration due date and interval. Log the calibration and the date rolls forward. The certificate stays attached to the asset.
Inspections go on the record
Set up a checklist once, run it on the asset and mark each step pass or fail, with a note on what failed. The result lands in that asset’s service history.
Two things to know before you count on it
In the app, not your inbox
Alerts show up in the bell inside TrackFinch. There’s no email or text, so they’re waiting when someone opens the app. Make checking the bell part of opening up the shop.
Calendar days, not meter hours
Service comes due by the date. You can log hours, cycles or miles and see them charted on the asset, but a meter reading won’t book a service. If the forklift needs its 250-hour service about every 3 months, set it to every 90 days.
Want every service in the shop on one schedule? See how maintenance management works in TrackFinch.
Setup
From your spreadsheet to labeled gear this afternoon
You don't have to type 400 things in again. Bring the spreadsheet you already keep and TrackFinch suggests a match for every column. Check them, import, and print the whole list as QR labels on a standard Avery sheet.
Every column matched for you. Change any it got wrong.
Stick them on, then scan with any phone
Print from the asset list onto Avery 5160 (30 a sheet) or 5163 (10 a sheet) labels, on the printer you already have. Each label carries a QR code, the asset ID, the name and where it lives. Point any phone camera at it and that asset's page opens once you're signed in.
- No app to install
- No handheld reader
- No RFID tags or GPS boxes
The scanner in TrackFinch reads ordinary barcodes too: Code 128, Code 39, EAN and UPC.
Starting from nothing?
Grab the free asset register template, list what's on your floor, and import it the same way.
Free: every module, the whole team, no card
Checkouts, labels, service dates and the asset file all come with it, for everyone on the crew. Free asset tracking software makes you ask what the catch is, so here's the reason, from our pricing page:
Start freeWe're building TrackFinch with our first shops. Right now your feedback is worth more to us than your card. Run real work through it and tell us what's missing.
Questions
Asset tracking software questions, answered straight
What shop owners ask before they put a label on anything. Short answers, no fine print.
The quickest way to check any of it is to label a few things and scan them.Start free
What is asset tracking software?
It keeps one record of the gear you own: what each thing is, where it is, who has it and when it’s due for service. Our guide to asset tracking goes deeper.
Will my crew need logins?
Anyone who scans and checks gear out signs in with an email and password or a Google account. Someone without a login can still be on the record: add them as a person, and a lead checks gear out on their behalf.
Does it use GPS or RFID?
No, and there’s no hardware to buy. TrackFinch records who has each thing and where it was put, from a printed QR label and a phone camera, so it won’t show a dot moving on a map.
Does it work offline?
No, it needs a connection to scan a label or save a checkout. A phone with cell service works from the truck or the jobsite like anywhere else; only a true dead zone has to wait until you’re back in range.
Is it really free, and why?
Yes: every module, the whole team, no card, as the pricing page lays out. TrackFinch is still young, and what we ask of your shop is use and honest notes, not payment.
Does it track parts and materials too?
Yes, as inventory rather than assets. Parts, raw stock and consumables get an on-hand count at each location and a reorder point that flags when you’re running low, all covered on the inventory side.
What’s the difference between asset tracking and tool tracking?
Asset tracking covers everything you own (machines, trucks and test gear included) with its value and service dates. Tool tracking is the tool crib side of the same record, who has which tools and when they’re due back, and our tool tracking page walks through it.
Runs on the same ledger.
Everything in TrackFinch shares one source of truth — start anywhere, the rest is already connected.
Label the first 10 things today.
Put a sheet of labels on the 10 things that go missing most, and by quitting time you'll know who has each one.
Free · Every module · No card needed