A maintenance logyour future self can read.
Every service event with date, work performed, parts, cost, and next-due — the history that wins warranty arguments and raises resale prices.
Free · No email required · Works in Google Sheets
| A | B | C | D | E | F | G | H | |
|---|---|---|---|---|---|---|---|---|
| 1 | Date | Equipment | ID | Work performed | Performed by | Parts used | Cost | Next due |
| 2 | 2026-07-10 | Bandsaw #2 | AST-0192 | Blade replacement | D. Okafor | Blade 93½″ ×1 | $38.00 | 2026-10-08 |
| 3 | 2026-07-02 | Forklift 7 | AST-0033 | Hydraulic inspection | Vendor — LiftCo | — | $220.00 | 2027-01-02 |
| 4 |
What's in the template.
How to use it well.
Log it the day it happens
A maintenance log is only as good as its worst gap. Same-day entries or it drifts.
Always fill next-due
That column is your entire preventive program. Sort by it every Monday.
Total cost per machine quarterly
The machine that costs more to keep than to replace will announce itself.
When the spreadsheet becomes the problem.
The log remembers; it doesn't remind. Software surfaces the next-due column on a dashboard, chases overdue work, and attaches photos to every event.
See TrackFinch maintenance management softwareFrequently asked questions
What should an equipment maintenance log include?
Date, equipment and ID, work performed, who did it, parts used, cost, and when it's next due. That last column is what turns a log into a schedule.
One log per machine, or one big log?
Under ~20 machines, one shop-wide log sorted by next-due works. Past that, per-machine tabs — or the point where software stops being optional.
Does this help at resale or warranty time?
Enormously. A dated, itemized service history is the difference between "trust me" and evidence. Buyers and manufacturers both read it that way.
Runs on the same ledger.
Everything in TrackFinch shares one source of truth — start anywhere, the rest is already connected.
Or skip the spreadsheet era entirely.
Import this exact format into TrackFinch and the sheet becomes a live system. Free for 14 days.
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