A tool list that knowswhere everything lives.
Brand, model, condition, home location, and who it's assigned to — for every tool from the impact driver to the surface plate.
Free · No email required · Works in Google Sheets
| A | B | C | D | E | F | G | H | |
|---|---|---|---|---|---|---|---|---|
| 1 | Tool | ID | Brand / Model | Location | Condition | Assigned to | Value | Notes |
| 2 | Torque Wrench | AST-0207 | CDI 2503MFRPH | Tool Crib | Good | — | $310.00 | Cal due 2026-11 |
| 3 | Hammer Drill | AST-0901 | Milwaukee M18 | Van 3 | Fair | T. Webb | $329.00 | Chuck wobble noted |
| 4 |
What's in the template.
How to use it well.
Inventory by location, not memory
Empty one drawer, one shelf, one van at a time. Memory-built lists are fiction.
Be honest in Condition
"Fair — chuck wobble" is maintenance signal. "Good" written from the desk is noise.
Total the value column
Most owners find five figures in tools they've stopped seeing. Now insure them.
When the spreadsheet becomes the problem.
A list knows what you own; it doesn't know who has it right now. Checkouts with due-backs are the difference between a tool list and a tool system.
See TrackFinch tool tracking softwareFrequently asked questions
How detailed should the list be?
Individual rows for anything with a serial or real value; counted quantities (in the inventory template) for consumable-grade tools like bits and blades.
How often should we re-inventory?
On paper: quarterly walk-throughs. With scan-based tracking, the answer becomes "never — the ledger is the inventory."
What about tools that live in vans?
The van is the location. When vans multiply, per-van lists become the exact problem tool tracking software solves.
Runs on the same ledger.
Everything in TrackFinch shares one source of truth — start anywhere, the rest is already connected.
Or skip the spreadsheet era entirely.
Import this exact format into TrackFinch and the sheet becomes a live system. Free for 14 days.
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