A count sheet built forfinding the truth.
System quantity, counted quantity, variance, and who counted — the sheet for cycle counts that keep accuracy honest without shutting the shop down.
Free · No email required · Works in Google Sheets
| A | B | C | D | E | F | G | H | |
|---|---|---|---|---|---|---|---|---|
| 1 | Item | SKU | Location | System qty | Counted qty | Variance | Counted by | Notes |
| 2 | Hex Bolt M8 × 30 | PRT-0341 | Bin C4 | 480 | 462 | -18 | D. Okafor | Spillage — bin lip cracked |
| 3 | MIG Wire 0.035″ | CON-0088 | Weld Bay | 9 | 9 | 0 | D. Okafor | |
| 4 |
What's in the template.
How to use it well.
Count blind
Print without the system column. Counting toward a known number produces the known number.
Chase variances same-day
A -18 with a fresh memory is a story; a -18 in October is a write-off.
Cycle, don't marathon
A bin a day keeps accuracy above 95% without ever closing the shop. See our cycle counting guide.
When the spreadsheet becomes the problem.
Counting is the tax you pay on untracked movements. A movement ledger shrinks variances at the source — and turns counts into confirmations.
See TrackFinch inventory softwareFrequently asked questions
What is cycle counting?
Counting a small slice of inventory on a rotating schedule instead of everything at year-end. Accuracy stays continuously high and nobody loses a weekend — full guide in our learn hub.
What variance rate is normal?
Healthy shops run 95%+ accuracy on counted lines. Chronic variance on the same items is a process leak — usually an unlogged consumption path.
Blind count or open count?
Blind. Every time. The psychology isn't subtle: people find the number they're looking at.
Runs on the same ledger.
Everything in TrackFinch shares one source of truth — start anywhere, the rest is already connected.
Or skip the spreadsheet era entirely.
Import this exact format into TrackFinch and the sheet becomes a live system. Free for 14 days.
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